Windows Live Mail, Windows Mail,
Outlook,
Outlook Express, or Thunderbird
Windows
Live Mail is the
latest mail client (program). It was created
for Windows ”7” but runs on Vista or XP as well and is only available as a FREE
download from Microsoft http://download.live.com/WLMAIL Outlook, an
extra in Microsoft Office, is
a complete e-mail and contact program and runs on most Microsoft systems. Outlook
Express comes with Windows XP, while Windows Mail (revised Express) is part of Windows
Vista. Another program is Mozilla’s Thunderbird
which is a FREE program and functions similarly.
These mail clients
are more convenient to use than web-based mail programs, because they can be
accessed with a single keystroke, making your mail available without first logging
onto the Internet. They do it
automatically for you when you turn on your system and are identified as “POP3”.
They also will secure your mail from multiple POP3 (Post Office Protocol
3) or IMAP (Internet Message Access
Protocol) type accounts and will download to your computer all at once.
All the
E-mail programs above allow the organization of your messages to be retained in
folders. Most will have a set
list such as INBOX, SENT, DELETED (Trash) when installed. Additional folders
can be added for further sorting of E-mails.
The simplest way to use these folders to retain your messages is to drag
individual messages and drop into the appropriate folder.
An easier
way to sort messages is to take advantage of Message Rules, or Filter. Open Tools then Message Rules
and Mail. Here you have choices. One group of choices is categorizing
messages based on where they come from or how they are addressed. The other choices are of what the disposition
of the messages should be such as save in a specific folder or delete it. Many message rules can be set up and named as
you wish.
A good use
of a Message Rules is for deleting pestering, repetitive unwanted messages. You can also sort the incoming mail based on
the ISP (mail service) it comes from to see if anybody is using an E-mail
address you want to discontinue.
The programs
listed here are also free of advertisements. Windows Live Mail is the easiest
to set up because it installs the appropriate settings automatically for most
E-mail services. To setup the other
programs click Tools. Choose Accounts
and follow the prompts. The Incoming mail
server type should be POP3 or IMAP and the Servers and the Ports
should be set according to the table below:
|
Service Name |
Cost $ |
Incoming
Server |
Outgoing
Server (note
5) |
|
Outgoing
|
|
AOL |
Free |
pop.aol.com |
Smtp.aol.com |
143 |
587 |
|
Att/Bellsouth |
Note 1 |
pop.att.yahoo.com
(note 3) |
smtp.att.yahoo.com |
995 |
465 |
|
Comcast |
Note 1 |
mail.comcast.net (note2) |
Smtp.comcast.net |
110 |
587 |
|
Gmail |
Free |
Pop.gmail.com (note3) |
Smtp.gmail.com |
995 |
465 |
|
Gleneaglesmail |
Free |
mail.gleneaglesmail.com (note2) |
mail.gleneaglesmail.com |
110 |
465 |
|
Hotmail |
Free |
Note 4 |
|
|
|
|
Hotmail
Plus |
19.95/yr |
Pop3.live.com |
Smtp.live.com |
995 |
25 |
|
Juno |
Free |
pop.juno.com |
authsmtp.com |
110 |
587 |
|
Sympatico
(CA) |
Note 1 |
pophm.sympatico.ca
(note 3) |
smtphm.sympatico.ca |
995 |
25 |
|
Yahoo |
Free |
Note4 |
|
|
|
|
Yahoo
Mail Plus |
19.99/yr |
Plus.pop.mail.yahoo.com Note4 |
Plus.smtp.mail.yahoo.com |
995 |
465 |
·
Note1:
Internet Service (monthly fee) subscription is required
·
Note 2: Check ‘My server needs
authentication’ box in the Servers tab,
·
Note 3: Check the ‘My server needs authentication’ box
in the Servers tab and the ‘This server requires a secure connection
(SSL)’ in the Advanced tab.
·
Note4: This is a web based service, not accept POP3, therefore
it can be accessed only on the web.
Subscribe to Yahoo Mail PLUS or Hotmail Plus for POP3 for $19.99 per
year.
·
Note5: Only one outgoing server can be used. Whichever account is set to be the “outgoing default”,
is used by all the accounts for sending mail.
That is the “sender address” that will appear on the message.
HAPPY E-MAILING